Purpose and scope
We are constantly extending integration between Aphix Digital Platform and its suite of products and your ERP.
We integrate with Intact V/X-Line, Intact iQ and SAP Business One to:
- automatically create accounts for your customers in WebShop
We currently do not integrate our B2B automatic account creation feature with Sage 200.
There are two ways that WebShop Instant Accounts can be created for B2B / trade customers who have valid email addresses in their account in your ERP.
Your customers can create an account following an account creation process on Aphix WebShop,
Manually create it for them in Aphix Management Interface. This article provides a step by step guide for both account creation options.
In order to protect your customer information, a WebShop Instant Account can never be automatically created using your B2C cash account.
Further exclude other customers from automatically creating a WebShop Instant Account by adding a comma-separated list of customer account codes to your configuration. Contact us for more information.
Introducing terms and concepts used in this article
Enterprise Resource Platform (ERP)
a collection of your critical business operating systems, such as product, stock levels, financial, customers, suppliers and so on that run on the same platform.
a credit customer who has an account on your ERP system.
a cash customer who signs up for a web account on WebShop who has access to some customer self-service options, such as viewing their order history, maintaining a list of favourite products and saving delivery details.
service that allows two disparate systems communicate with each other via a standard messaging system.
WebShop Instant Account
a WebShop account that is automatically created if it is possible to validate your customer's email address against their details in your ERP.
Account set up
As a customer
Your B2B customers can automatically create a WebShop account:
Upon opening your WebShop for the first time, they are prompted to sign up and enter their existing email address.
The email address is validated against contact details in your ERP.
If a match is found, then an email is sent to the customer to verify their account.
They are asked to input a password to secure their WebShop Instant Account.
Once your customer has signed up for a WebShop Instant Account, you receive a notification that they have set up an account on your WebShop.
As a merchant (you)
You can create WebShop accounts manually for your customers, as follows:
Log into Aphix Management Interface.
Click Customers on the side menu. This opens the Customer Administration screen.
Click Customer from ERP. This opens a list of all your ERP/trade customers.
Locate the customer via their customer code. Click Edit to the right of the relevant customer.
Add in the customer's email address, password, set the customer type to B2B and set the status to Active.
Click Permissions, and set the permissions for the customer according to your requirements.
Click Save. This saves and validates the details against the customer's account in your ERP. If valid, the WebShop Instant Account is created and active for your customer immediately.
Your customer's account is verified against the ERP contact each time they log in to verify its accuracy.
Re-verifying their account
If your customer attempts to log in after three months of inactive use (the customer has not logged in or used WebShop in over three months), they are required to re-verify their account.
To re-verify their account, an email is sent to their email address containing a link that they must click to verify account ownership.
An email verification is only triggered once the customer attempts to log in after three months. It is not an automatic time-based process.
Your customers password does not need to be reset.
Your customer's account status remains as "Expired" until they have re-verified their account.
Multiple accounts on a single login
In certain cases, you may have a single email address but multiple contacts against multiple accounts in your ERP. Each contact can create an individual WebShop Instant Account. Each account has its own login and is contained within the Aphix Digital Platform by its own session. This means that each login can have a different active cart and different favourites (products).
However, you may wish to assign one or more of these customers as Admin of WebShop. Provided these WebShop admins are in the same customer group, they can:
switch between accounts using a drop-down box of logins that they have permission to access
view order history, statements and credit limits
Storing and retrieving data
SAP Business One
Your customer's contact details are retrieved from your ERP to validate and create their WebShop account.
SAP Business One - Automatic account creation for B2B customers
Matches a customer's email address with data retrieved from the Contact Persons field in the Business Partner Data table.