Feature list

While your ERP manages your stock levels, locations and more, we have a host of features that make displaying that information more beneficial to your customers: 

  • Display real time stock availability 

Key points on integration

When your ERP is SAP Business One, by default, the stock level displayed is "Available stock" for all warehouses. You can retrieve and display 

  • stock from one warehouse location

  • breakdown of stock per location

  • sum of stock from selected warehouses

When your ERP is Intact iQ, by default, the stock level displayed is "Available stock" for all warehouses. You can retrieve and display 

  • stock from one warehouse location

  • breakdown of stock per location

The stock level is calculated automatically within Intact iQ, and retrieved using a standard web service call.

When your ERP is Sage 200, by default, the stock level displayed is "Available stock" for all warehouses. You can retrieve and display stock from one warehouse location. It is automatically calculated in Sage 200, and is retrieved via a web service call.

Not supported in Sage 200: the web service call cannot retrieve or show the "Available Stock" for either:

  • a sub-set of warehouses or

  • a breakdown of stock within one warehouse

For all ERPs,

  1. For trade customers using a B2B eCommerce WebShop, the stock level is displayed in real-time when an individual product page or product listing page is loaded or refreshed.

  2. For retail customers using a B2C eCommerce WebShop, the stock level is synchronised regularly with your ERP, and the latest stock level is displayed.

  • Display available stock numbers on both individual product pages and product listings

  • Display stock level indicators on both individual product pages and product listings

  • Allows for multiple stock locations

Key points on integration

When your ERP is SAP Business One,the stock level can be displayed either by individual warehouse or a sum of all warehouses.

When your ERP is Intact iQ, the stock level is displayed by individual warehouse.

  • Re-calculates stock based on selling units and/or pack sizes

Key points on integration

By default, stock level is calculated and displayed by individual product. However, during your implementation, you can set products in your WebShop to be priced and purchased per selling unit and/or pack size.

Key points on integration

By default, this feature is switched off. Contact us for more information. This feature requires that your payment gateway integration supports deferred payments.

Terms used

Stock level

number of items of a particular product that is advertised as available to order by your customers and displayed throughout WebShop, PocketShop or SalesRep. By default, the Aphix Digital Platform is configured to use the Available stock number from your ERP. Other configuration options are also possible.

Selling unit

an amount that you sell a product in; for example, metres or litres.

Pack size

the number of units contained in a single product; for example, 100 screws in a box or 10 bars in a box.

Web service

service that allows two disparate systems communicate with each other via a standard messaging system.


More detail

Real time stock availability

Supports displaying the stock level in real-time. 

ERP

Description

SAP Business One

by default, the stock level displayed is "Available stock" for all warehouses. You can select to retrieve and display 

  • stock from one warehouse location
  • breakdown of stock per location
  • sum of stock from selected warehouses

Intact iQ

by default, the stock level displayed is "Available stock" for all warehouses. You can select to retrieve and display 

  • stock from one warehouse location
  • breakdown of stock per location

The stock level is calculated automatically within Intact iQ. It is retrieved using a standard web service call.

Sage 200

by default, the stock level displayed is "Available stock" for all warehouses. You can select to retrieve and display 

  • stock from one warehouse location

It is automatically calculated in Sage 200, and is retrieved via a web service call.

Not supported in Sage 200

Our web service call cannot retrieve or show the "Available Stock" for either:

  • a sub-set of warehouses or
  • a breakdown of stock within one warehouse

For trade customers using a B2B eCommerce WebShop, the stock level is displayed in real-time when an individual product page or product listing page is loaded or refreshed.

For retail customers using a B2C eCommerce WebShop, the stock level is synchronised regularly with your ERP, and the latest stock level is displayed.

Recalculating stock level

You can enable two features - selling units and pack sizes - to further manage what stock level to display.  When one or both features enabled, these force WebShop to recalculate the stock level based on data retrieved from your ERP that indicates that you have less stock available than is required to fulfil the order.

Managing fast-moving stock

Key points

  • By default, this feature is switched off.
  • This feature requires that your payment gateway integration supports deferred payments. Currently, the payment gateways that we integrate with that support deferred payments are SagePay and GlobalPayment.
  • Contact us for more information.

Typically, stock availability is obtained in real-time from your ERP. There may be times when you want to manage your stock differently - for example:

  • you want to have tight control of your stock levels plan to run a sale event. So, you need to have tight control on your stock levels.
  • you have a short selling window and a lot of demand, again requiring tight control of your stock levels. For example, food wholesalers must sell their food products for use later that same day.
  • Products are allocated in your warehouse after picking has started, which means you may have sold more products than you actually have available.

Primarily aimed at B2C WebShops, when this feature is switched on, stock availability is managed within WebShop. Managing stock within WebShop reduces the number of web service calls to your ERP, making it faster for you to sell and for stock to be allocated to specific orders. Once the stock assigned to WebShop has all sold, no more stock is available until you assign more stock, thus preventing overselling.

Read our feature guide on Managing fast-moving stock in Aphix WebShop for more information.